AWYF Board of Trustees Meeting Minutes
August 20, 2020
VIRTUAL MEETING VIA MICROSOFT TEAMS
Attendees:
Drew Miller – AWYF (Chair Person)
Robin Martin – AWSC
Jeff Meyer – AWABSA (Vice Chair)
Ed Schofield – AWGTB
Chris Chisholm – AWJRGBB (Treasurer)
Gary Loach – At Large
John Rozic – AWYSL (Counsel)
Amanda Bialecki – AW Cheer
Jared Hooks ‐ AWJGBC
Kevin Herman – AW Schools
Sara Bowen – AW Ski Club
Bob Brannan – AWYSL (Secretary)
Administration: Mandi Brannan ‐ AWYF Executive Director was in attendance.
Absent:
Sara Bowen – AW Ski Club
B. J. Reichert – AWJRGBB
Pat Johnson – AWYFL
Eric Talbert – AWLAX
Virtual Meeting called to order at 7:03 pm.
I. Meeting Minutes for the July 23, 2020 Meeting: A motion to accept the minutes for the 7/23/2020 meeting was made by Chris Chisholm, with a second being made by Gary Loach. A yes vote carried with unanimous approval.
II. Financial Statement Review: A brief review of the financial statement took place between the attendees.
III. Activity Budget Review: AWLAX pledge budget has been increased to reflect the AWYF pledge criteria. A motion to accept the AWYF activities budget for ’20‐21 was made by Chris Chisholm, with a second being made by Ed Schofield. A yes vote carried with unanimous approval.
IV. Chairman’s Report:
A. The progress of the transfer of AWYF’s ownership of Blue Creek has hit another snag. Metroparks found a restriction on the previous deed. As such, complications have arisen and there may be a return to an alternative for a long‐term lease. The Metroparks attorney has suggested that we move in the direction of a long‐term lease with the purchase requirements included in the agreement. Drew asked John to coordinate with the Metroparks attorney. The establishment of this lease should have positive consequences with its banking relationship with Farmers & Merchants.
B. Health of Trees along Stiles: The trees along the south portion of the property may be in bad health. GSI has given AWYF direction on how to remedy the situation. During the review of the requirements with the use of the property, it was noted that this area may require for the grass NOT to be mowed. This will be investigated
further.
C. A player controversy has developed. Drew has attempted to assist with mediation. Another parent authored email, with several demands, was received this afternoon.
D. Groups from AW Schools: There are AW School groups asking for time at the fields at Blue Creek. Drew has discussed this with Kevin. Coordination and communication between AW Schools and AWYF will be improved. In addition, AWYF coaches should NOT be confronting the schools when the school facilities are closed.
VI. Committee Updates:
A. Systems:
- Raffle Update: There are eight (8) families that have signed up for this year’s raffle.
- Registration / Database Platform: While there are no updates as this time, there was mention of pursuing an IT intern to assist with the platform transition coming up at year’s end.
- Player’s Code of Conduct: Each activity is required to review the AWYF version of the PCC to see if this fits their activity’s needs. If it does not meet their needs, the activity will be required to document their own PCC.
B. Development & Communication: There is nothing to report with development and communication.
C. Master Facilities: Other than the information noted in the Chairman’s report, there is nothing to report with master facilities.
D. Field Use Committee:
- Current Status of Scheduling/Closing Facilities: Both the State of Ohio and Lucas County are slowly opening up activities; however, it continues to be a moving target.
- AED: There has been no update on this matter. Several meetings ago, where the volunteer presented an update, the AWYF Board gave asked for her to accomplish some homework. Since that time, there has not been any further progress.
- Batting Cage Update: Several meetings ago it was determined that the batting cage package of information, submitted by Klayton, did not include enough detail to make a determination. Jared Hooks intends to follow‐up with Klayton.
- Stone Delivery: AWYF is need of volunteers and associated equipment to spread the stone. Amanda indicated that she may be able to get someone to get this accomplished.
VII. Additional Topics:
A. AWYF Operations Committee:
- The operations committee has worked on updating the bylaws. John Rozic performed a brief summary of the proposed changes.
- A question arose with regard to the lack of a meeting quorum and the executive committee making decisions without restrictions. It was noted that the intent behind this adaptation was for the purpose to maintain the AWYF’s business (section 7). After discussion, it was noted that the committee will revise the
section accordingly and present to the board a revised edition. A motion to revise the section was made by Ed Schofield with a second coming from Kevin Herman. The motion carried with 11 yes votes and 1 no vote.
B. Activity Board Transparency:
- Activity meeting notices shall be posted on AWYF web site and must be conducted as public meetings with public motion voting.
- Budgets and bylaws shall be public.
- Footnote to budget for balances for future needs.
- Chisholm annual feedback
VIII. Meeting Conclusion:
At approximately 8:47 p.m., the meeting concluded. A motion to adjourn was made by Bob Brannan, with a second being made by Chris Chisholm. A yes vote carried with unanimous approval.
Minutes respectively submitted by Bob Brannan, Secretary
The next AWYF Board Meeting is scheduled for Thursday, July 16, 2020. This meeting will be held using Microsoft Teams at 7 p.m.
